We can accomplish all of that with one Find-and-Replace task. Let’s change every instance of the word video that’s in red to the body text color (whatever that might be), bold it, add a colon character (:), and make sure it’s on a line of its own, regardless of where it falls in a sentence. In addition, you want to add a character or word and you want to push text that follows the search string to the next line. Let’s suppose you want to reformat a single word or phrase, but you don’t want to change the text. If you don’t like the result, use Ctrl+Z to undo the Replace and try again. Sometimes, you can get close, but you might need to clean things up a bit. (Wildcards aren’t required for this solution, but you should know that they’re available.)
You can find and replace almost anything with the help of advanced features and wildcards. There are three things you should know before you begin: SEE: The end of Windows 7: Exit strategies and protection tips (free PDF) (TechRepublic) How to do an advanced search in Microsoft WordĪdvancing beyond a simple text search isn’t difficult it’s a matter of knowing what you can change and what you can’t. The online version of Microsoft Word doesn’t support the advanced Replace features.
There’s no downloadable demonstration file simply use the RAND() function to add a bit of text to a blank document. I’m using (desktop) Office 365 on a Windows 10 64-bit system, but these settings will work in older versions. LEARN MORE: Office 365 Consumer pricing and features TechRepublic and the author were not compensated for this independent review. It’s not too much for Word, but the results will depend on document settings-so you might get close, really close, and still need a bit of manual updating.ĭisclosure: TechRepublic may earn a commission from some of the products featured on this page. For instance, TechRepubllic reader Joseph wants to find instances of a specific word with a specific font color, so he can remove the color, bold the text, add a colon, and place the text on a line of its own. Most users have no idea just how much they can do with this feature. Microsoft Word’s Find-and-Replace feature is powerful and can do a lot. Image: Ridofranz, Getty Images/iStockphoto Must-read Windows coverageĭefend your network with Microsoft outside-in security services Use Microsoft Word's advanced Find-and-Replace feature to make quick work of complex problems. Office Q&A: How to use Microsoft Word’s powerful Find-and-Replace feature
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